Start with the settings overview

These settings apply for all the applications and all monitored folders.

Section About

• Shows application information (current Rofiles version) and lets you enter or update your license.

On new file

• Sound notification: enable or disable an audible alert when new files are detected, and choose a custom audio file for the notification.
• Visual notification: enable or disable the on-screen visual alert (bottom-right of the screen).
• XML content-only option: when enabled, Rofiles will process only the content of XML files (ignoring surrounding envelope or metadata as configured).
• File Type Settings: open a list of file extensions that Rofiles will accept or ignore. You can disable specific extensions (for example .bat or .exe). By default many potentially dangerous extensions are blocked.

Reporting

• Error and processing reports: configure reports about processing errors and processed files. Reports can be generated on a schedule (for example daily or weekly) and either emailed or saved to disk.
• Delivery options: you can choose to send reports by email (SMTP) or store them locally for auditing. Rofiles supports flexible output destinations.

Advanced options

• Launch this application...: enable or disable starting Rofiles automatically when Windows starts.
• Enable automatic startup for Windows service: enable or disable running Rofiles as a Windows service (runs in background even when no user is logged in). 
• Start in minimized mode: choose to start the app minimized to the tray.
• AI keys: set default API keys for Google Gemini and OpenAI (required if you use AI actions such as summarize, translate, transcribe, or generate audio/image). 

Notes and tips

• The File Type Settings are a safety measure: keep risky extensions disabled unless you have a specific need and have verified security controls.